ERP for equipment and machinery rental.

All-in-one ERP business management system for machinery rental to control finances, sales, services, and operations.

Controlling machinery availability, increasing productivity through process automation, performing predictive maintenance, making decisions based on reliable information, reducing errors in contract management, offering personalized information and facilitating customer communication with the business are some of the challenges faced by companies dedicated to the sale, rental and maintenance of machinery.

To lead the way towards digital transformation, companies in this particular sector need to have technological tools that enable them to meet these challenges. With an ERP for machinery, they will be able to gain a competitive advantage while increasing their revenues. Our management software is suitable for construction and construction site machinery rental companies, agricultural machinery, crane rental, heavy machinery rental, etc.

Benefits of using ERP software for machinery rental

Enjoy the advantages that the ERP Microsoft Dynamics 365 Business Central for machinery brings to the rental, sale, and maintenance of machinery (scaffolding, harvesters, agricultural machinery, cranes, tractors, excavators, etc.).

Enhances collaboration between different departments of the company

An adaptable and flexible ERP to grow at the pace of your business

Access information from anywhere and on any device

Make the rigth decisions with business intelligence tools

Ensure your company’s growth

Synchronise and automate processes

Reduce time and costs

Increase your customer satisfaction

Functionalities of our management software for machinery rental

Offers and rental contracts

Generation of machinery rental offers indicating conditions, validity, and managing acceptances and rejections.
Management of rental contracts by client/project/delegation (indicating conditions, type of rental, contract validity, etc.) 100% integrated into the new Navision ERP platform for agricultural machinery rental.
The machinery rental management software allows tracking the status of contracts (open/closed).
Management of machinery rental contracts that allows tracking the status of contracts (open and closed).

Accounting and financial management

Data connection between different business areas to obtain a 360º view.
Individual and overall profitability view with the ERP Business Central for construction machinery rental.
Distinction between machine types (unique/generic, sale/rental, auxiliary, own/third-party, etc.).

machinery working on a construction site

Complete file of each machine

Online tracking of each machine’s history (inspections, repairs, income, expenses, documentation…).
Individual and overall profitability view with the ERP Business Central for construction machinery rental.
Distinction between machine types (unique/generic, sale/rental, auxiliary, own/third-party, etc.).

Availability and status of the rental fleet

Control of the machinery rental business by knowing the number of machines currently available in your fleet.
Tracking the availability status for machinery rental (control of entries and exits).
GPS control of the areas where each machine is located.
Tracking of rented machines by client/delegation/project.

Management of warehouses and routes

Multiple inventory management and detailed movement history of items and availability by warehouse with the ERP Business Central for machinery rental.
Transfer of items between warehouses and direct assignment to work orders. Transfer of machinery between warehouses, delegations, and client projects.
Analysis of results by carrier, truck, and machine.
Assignment and planning of deliveries and pickups to internal and external carriers.

Tracking and invoicing of rentals

Billing of open contracts and finalized contracts still pending with the ERP Microsoft Dynamics NAV for agricultural or construction machinery rental.
Billing of rentals by different concepts (by working or natural days, months or days, contract, project, or client delegation…).
Billing reports by delegations, areas, machine types, clients, salespeople…
Management of advances and deposits, billing exemptions, and damages chargeable to the client.

More Information about ARBENTIA Machinery

Empowering consulting

We are specialists in the machinery rental, sale, and maintenance sector.

At ARBENTIA, we apply the best practices in the rental market accumulated by our team over more than two decades of experience. Our goal is to empower companies focused on machinery and industrial equipment rental, sale, and maintenance on their path to digitalization, contributing to achieving their business objectives. Discover how to optimize your company’s management with the support of an expert ally in Microsoft technological solutions.

We have developed a specific modular ERP platform for the sector: ARBENTIA Machinery
We like to stay close to the sector. We collaborate with associations like ASEAMAC to promote the digitalization of rental companies.
We work with national and international companies in the rental, sale, and maintenance of machinery.
We adapt 100% to each type of business and its specific needs.
We are more than 150 professionals passionate about technology and have a division specialized in the machinery industry.

Dynamics NAV Navision for machinery and crane rental is now Business Central

Trust the ERP software Microsoft Dynamics 365 Business Central for machinery and crane rental, the new version of the successful Navision or Microsoft Dynamics NAV.

With the future guarantee of Microsoft and its machinery management software, you will be able to optimize and automate business processes through a technological platform adaptable and flexible to each company’s requirements.

Forget about costly tools that are already obsolete and discover how Microsoft’s ERP for machinery and crane rental and its cutting-edge technology can elevate your business to the highest level. Manage accounting, contracts, track, control billing, and everything that happens in your warehouse…

More information about Business Central

Shared success stories

Rentaire relies on Microsoft technology to control the availability of its machinery in real-time

Rentaire, a company dedicated to construction machinery rental since 1980, with 6 delegations and more than 40,000 machines, trusts ARBENTIA Machinery, a modular technology platform for the management of machinery rental, sales, and maintenance business developed by ARBENTIA on Microsoft Dynamics 365 Business Central.